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Written by: Rinaily Bonifacio
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Last updated: 8 October 2024
The flexible working is a game-changer that’s already transforming the way we work. With new flexible working legislation coming into force, employers are going to need to brush up on the details. Whether it’s handling flexible working requests, understanding new rights, or adjusting start times to accommodate remote working, there's a lot to unpack.
So, what exactly should employers and managers know about the flexible working act, and how can you prepare for this shift in 2024? Let’s break it all down, making sure you’re ready for the requests that are sure to roll in.
Understanding the flexible working act
The flexible working act is all about giving employees more control over how, when, and where they work. As an employer, it’s important to understand what this new flexible working legislation means for your business.
Key rights granted to employees
As of 2024, employees have the day-one right to request flexible working. This means there’s no longer a requirement to wait six months to make a formal request. Employees can ask for a flexible working arrangement from the moment they start a new job. The types of flexible working covered include remote working, flextime, compressed hours, job sharing, and annualised hours. It’s designed to accommodate different working patterns beyond the traditional 9-to-5, allowing employees to find a working pattern that fits their personal life.
The statutory right to request flexible working allows employees to put in formal requests for flexible working options such as hybrid working or adjusting start times. This is a significant change, as it encourages a more modern and flexible approach to work, helping people with caring responsibilities, or simply those looking for a better work-life balance.
Who is eligible under the law?
So, who can make a request for flexible working under the new flexible working act? The answer is simple: everyone! Whether you're an employee just starting a new role or part of the existing staff, the right to make a statutory flexible working request is available to all.
Previously, only those employed for at least 26 weeks were eligible, but the new law now allows both new hires and existing employees to ask for changes in their working pattern right from the start. Employers need to be prepared to handle requests for flexible working from both groups, ensuring they meet the legal requirements under the new flexible working legislation.
How to handle flexible working requests
Dealing with flexible working requests doesn’t have to be a headache. Here’s a simple way to stay on top of it while complying with the new legislation.
Step-by-step process for managing requests
When an employee submits a flexible working request, it’s important to handle it in a reasonable manner. This means following a straightforward process to make sure you’re sticking to the flexible working regulations:
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Receive the request: An employee may submit a formal statutory request for a new flexible working arrangement. This could be a change to their working hours, moving to remote working, or even switching to compressed hours.
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Review the request: Once the request comes in, you should assess it based on the needs of the business and the employee. Consider whether the requested working pattern is feasible and how it might impact the rest of the team.
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Respond in a timely manner: There’s a time limit for responding to statutory requests. Employers typically have three months to give a decision, but responding sooner is always better. If needed, discuss the proposed change with the employee to see if adjustments can be made.
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Trial period: You can also suggest a trial period to test how the new working pattern affects business operations. This gives both you and the employee a chance to assess if it works.
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Final decision: After considering all factors, provide a formal response. If the request is approved, outline how the new arrangement will work moving forward. If it’s declined, explain the reasons clearly and offer the employee the right to appeal.
Grounds for refusal
There are permitted business reasons to refuse a flexible working request. You must have concrete evidence to back up your decision, such as:
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Business operation needs: If the request to work flexibly would negatively impact the running of the business, it can be declined. For example, if there’s no one to cover certain shifts due to fewer days being worked.
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Cost implications: If accommodating the flexible working arrangement would create additional costs that are unsustainable, this can also be a valid reason for refusal.
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Impact on fellow workers: If the requested changes to the working hours or patterns would unfairly affect other team members, it’s reasonable to deny the request.
In any case, it’s important to follow the process laid out by the flexible working law to ensure you’re meeting all legal requirements. Keeping things fair and transparent will help you avoid issues and maintain good relations with your team.
Best practices for implementing flexible working policies
Making flexible working a success in your business is all about creating a clear structure that works for both the employer and employees.
Creating a transparent and fair process
The key to implementing flexible working policies is to create a process that’s clear and fair from the start. First, you’ll want to establish concrete policies around flexible working arrangements, including how employees can make a formal request. Whether it’s for remote working, flexi time, or a completely new working pattern, make sure everyone understands the options.
Training managers to handle flexible working requests is crucial. They need to know how to process each request in a reasonable manner, ensuring that all statutory flexible working requests are handled fairly and consistently. Providing further information and education about the new flexible working legislation is essential to avoid confusion.
Finally, be sure to communicate these policies clearly to employees. Encourage an open dialogue and make sure that everyone knows their right to request flexible working. Transparency and fairness are key to maintaining positive employment relations under the flexible working law.
Monitoring productivity and accountability
Once you’ve granted a flexible working arrangement, keeping track of productivity and accountability is the next big challenge. For employers, the shift to working flexibly, especially home working or hybrid working, requires new strategies for keeping things running smoothly.
Set clear expectations for performance and deadlines, no matter the working pattern. Tools like time tracking software or project management platforms can help monitor workloads and ensure productivity remains on track. Regular check-ins between managers and employees also help to maintain accountability, so no one feels left out of the loop, even when working remotely.
Another good practice is to implement a trial period for new flexible working patterns. This gives both the employee and the employer a chance to see how the new arrangement impacts performance and overall business operations. Adjustments can always be made if the flexible work isn’t delivering the expected results.
The future of workplace flexibility in the UK
The flexible working revolution is just getting started, and it’s clear that this shift is here to stay.
How flexible work is shaping the modern workplace
The flexible working act represents a massive shift in how UK businesses approach employment. Gone are the days of rigid traditional working hours; employees are now looking for more adaptable working patterns that fit their lives, whether that’s through remote working, compressed hours, or job sharing.
For employers, this change brings new opportunities. Allowing employees to work in a more flexible way can lead to higher job satisfaction, better employee retention, and increased productivity. As more companies embrace flexible working arrangements, we’re seeing the workplace evolve into a space where people have more control over their work-life balance. This is especially important for those with caring responsibilities or other personal commitments.
The introduction of the new flexible working legislation is a direct response to the demands of the modern workforce, encouraging employers to think beyond the usual 9-to-5 structure. Employment relations flexible working policies are likely to expand further, with more businesses recognizing the long-term benefits of a flexible work environment. The new law is a sign that many employers are rethinking their approach, realizing that flexible working rights aren't just a trend—they're the future of work.
The takeaway? If you’re not already considering how to adapt to this new flexible working pattern, now’s the time. Embracing flexibility not only meets legal requirements but also sets businesses up for long-term success in a workplace that values adaptability and work-life harmony.
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How Shiftbase can help with flexible working
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